Stay on Schedule with Meeting Room Signage

Meetings are always a necessary part of business. They help your employees stay on top of their game, which is why digital signage for meeting rooms is so valuable. With the right system in place, you can keep your staff organized and efficient with minimal disruption to the work day.

Stay on Schedule with Meeting Room Signage

The Meeting Room Signage Challenge

Most corporate offices, business centers, and hotels use booking systems to manage meeting room occupancy.  Many businesses and government offices also rely on Microsoft Outlook or Google Calendar to perform similar functions.

Meeting room signs in the form of touch screens or tablets are installed at each entrance to show occupancy and display room booking information in real time.

The problem is, these software applications aren’t optimized for meeting room signage information screens. They are difficult to use because they weren’t designed for this task. Facility managers looking to improve their room scheduling need solutions that can do more.

Navori Labs’ QL software is optimized for content distribution and live data presentation. Our software features a user-friendly interface that anyone can use. Your staff will enjoy using QL’s Content Manager to manage their content and create templates that inform and motivate.

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The QL Software Solution

Take your meeting room signage to the next level with QL-powered meeting room digital signage. Install touchscreens and tablets at each meeting room entrance. This way, staff members, guests, and visitors will know which events are occurring in real time.

QL is the perfect solution for all your meeting room digital signage needs. QL integrates directly with many popular third-party calendar and room-booking systems. This feature lets you easily add meeting room displays to inform and guide your visitors or guests.

Our solution consists of:

QL digital signage software can also perform many other useful tasks. Use it to deliver human resource videos, sales seminars, or management presentations. Deploy digital signage screens in your office lobby, lunch room, or in common areas.

Group screens based on their location or purpose and use tagging to ensure the right content is shown on each screen.

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Improve room booking efficiency

  • Manage conference room signage more effectively and avoid booking conflicts.
  • Display real-time data on your meeting room displays using Google Calendar, Microsoft Exchange, back-end corporate databases, and event management systems. QL is compatible with all types of external data sources.
  • Create professional layouts that enhance your brand and inform visitors and guests with a simple and easy-to-read design.
  • Use interactive touch screens and tablets to reserve meeting rooms or bring-up way-finding apps. You can also display interactive content on your meeting room screens.
  • Display traditional digital signage content when meeting rooms are not in use.

Deliver a better experience

  • Choose QL for your meeting room signage. Deliver high-quality content to any meeting room displays or conference room digital signage. QL supports a wide range of hardware platforms including Android-powered tablets and the compact Stix 3700 media player device.
  • Display informational content on any type of screen.
  • Tag meeting room signage for your players so they only receive specific content (public/private). Content that does not match the player’s tag will not be shown.
  • Monitor live data feeds and automatically trigger content based on specific values (numeric and/or alphabetic). Trigger content on-demand to create emergency alerts, evacuation notices, meeting room occupancy information, and more. Most importantly, smart content rules do not require any programming knowledge or technical expertise.
  • Fetch data from multiple online calendars or different event management systems simultaneously.
  • Interactivity is fully supported. Use touch screens and other interactive devices to trigger any content, including wayfinding apps and directories.
  • QL lets organizations manage multiple applications using unified digital signage software. Deploy content to any media player regardless of its hardware or operating system.
  • Manage on-site conference room displays while you deliver unique content to other digital signage screens. Screens can be in the same venue or located in any location around the globe.
  • Using the QL API, interface with conference display systems to automate content distribution.

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What Type of Digital Signage Belongs in My Meeting Rooms

Inside the room, it’s important to have a clear and concise display of the day’s schedule and/or current meeting agenda. By doing this, you can ensure that everyone is aware of the scheduled start and end times for each session, as well as the specific topics that will be covered. Consider a KPI dashboard, which can provide real-time updates on company performance metrics. Those spark meaningful business discussions.

There are many different types of digital signage that can be used in meeting rooms. For example meeting schedules, KPI dashboards, and promotional messaging. These types of conference room digital signage displays help to enhance your meeting experience. They provide detailed information on meeting times and locations, and real-time analytics for your team’s performance. They also display promotional content to engage and inform your visitors. Moreover, you can utilize meeting room digital signage to actively share company policies and procedures, offer entertaining content, and present interactive office maps that assist your team in navigating with greater efficiency.

What Type of Digital Signage Belongs Outside of My Meeting Rooms?

Just outside of the room, it’s helpful to have a display with room booking information and booking options. This way, teams can quickly find an open space – without having to track down a staff member. When it comes to using conference room digital signage effectively, remember to always keep your audience in mind. Make sure the content is relevant and engaging, and that it fits with your overall branding strategy. And don’t forget to integrate your meeting room digital signage with other data sources, such as room booking info and employee directories.


Conference room signage is an easy way to help your employees stay organized and efficient in their workday. You can choose from a wide variety of different designs, styles, and sizes to find one that fits your needs perfectly. With these signs in place, you can avoid double bookings at all times while efficiently displaying multiple meeting rooms at once. Set up your conference room schedule display today.

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Frequently Asked questions

Who uses meeting room signage?

Large and small organizations use meeting room booking signage to improve their meeting space workflows. Conference room booking information is retrieved and displayed automatically on your digital door sign so staff and visitors always know which room to enter. Smart digital signage software platforms like Navori QL can help prevent overbooking and deliver targeted information to each screen. Put anything on your door signs, from complex content to a simple room name. With QL, what’s on your meeting room signs are completely up to you!

What should i look for in a meeting room signage solution?
  • Look for software that can communicate and display data from a variety of sources, such as room booking systems and popular business solutions (Google Calendar / Microsoft Exchange).
  • Your media player software should be compatible with any hardware platform.
  • The solution should be easily scalable so you can add more players as your business grows.
  • It should feature a simple user interface and not require local software to be installed or maintained.

Navori QL provides all these features, and more.

Why is meeting room digital signage so effective?

Meeting room digital signage is highly effective for several reasons:

  1. Improved Communication: Meeting room digital signage provides a clear and visible platform for communicating important information related to meetings and events. It can display meeting schedules, room availability, upcoming events, and other relevant details, ensuring that participants have access to the latest information at a glance.
  2. Time and Resource Efficiency: By displaying real-time meeting schedules and room availability, digital signage eliminates the need for manual checks or inquiries about meeting room availability. This saves time and reduces the likelihood of scheduling conflicts or interruptions.
  3. Enhanced Productivity: Meeting room digital signage helps optimize the use of meeting spaces. With clear visibility of room availability and upcoming meetings, participants can quickly identify vacant rooms for ad-hoc meetings or find alternative spaces if their desired room is occupied. This streamlines the booking process and improves overall productivity.
  4. Visual Guidance: Digital signage can be placed near meeting rooms to provide visual guidance and wayfinding. It helps attendees easily locate their designated meeting rooms, especially in large office buildings or conference centers with multiple rooms. This reduces confusion and saves time spent searching for the correct room.
Is conference room digital signage easy to manage?

Conference room digital signage can be relatively easy to manage when implemented with the right tools and systems in place. Here are some factors that contribute to the ease of managing conference room digital signage:

  1. User-Friendly Content Management System (CMS): A user-friendly CMS allows administrators or designated personnel to easily create, update, and schedule content for the conference room digital signage. The CMS should have a simple interface, intuitive controls, and drag-and-drop functionality for hassle-free content management.
  2. Centralized Control: Conference room digital signage is often managed from a centralized location, such as a control room or an administrator’s office. Centralized control enables administrators to monitor and manage multiple displays or rooms from a single interface, making it easier to handle content updates, scheduling changes, and troubleshooting.
  3. Integration with Calendar Systems: Integration with calendar systems, such as Microsoft Outlook or Google Calendar, can streamline the management of conference room digital signage. This allows for automatic synchronization of meeting schedules, room availability, and updates, reducing the manual effort required for managing content.

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